- Procedures
- Accounts Payable / Voucher Processing
- Capital Asset Management
- Cash Receipts
- External Billings
- Final Payment to Subcontractors
- Fly America Act
- Gift Processing
- Identity Theft
- Internal Department Billings
- Journals
- Payments to Foreign Nationals
- Procurement Card
- Purchasing
- Researcher Planning International Travel
- Travel Advance and Reimbursement
- Unauthorized Purchases
Cash Receipts
Summary
The Cash Receipts procedure applies to all monies received by the CALS Finance Business Service Center (FBSC) except for gift revenues processed by Alumni Affairs and Development.
Department Responsibility
Deposit of US Cash and Checks (Please refer to Policy 3.22 - Accepting Cash and Checks):
Note: Checks should be made Payable to "Cornell University" .
Utilizing AMSA. AMSA is an armored courier service which is available to pick up your deposits from as little as once a week to five times a week. There is no charge for this service. Departments are encouraged to use AMSA for their deposits. To get your department on schedule, call the Cash Management Office at 277-0022.
Utilizing Lockbox for processing checks and credit card payments. Lockboxes allow customers to send their remittances directly to a Post Office Box which has been established for your department. Eliminates need for department to process deposits. There is no charge for this service.
NOTE: CASH CAN NOT BE DEPOSITED VIA THE LOCKBOX PROCESS. FOLLOW CASH DEPOSIT PROCEDURES.
All checks must be endorsed immediately upon receipt. The endorsement (on reverse side of check) should state "For Deposit Only to Cornell University". The department name and account number including the object code should be written on the front of the check.
- Prepare Department Bank Account Deposit Form according Policy 3.22.
- Deposit slip must be signed by person preparing deposit and their supervisor.
- Place deposit in locked bag for armored courier service (AMSA). Scheduled service may be arranged directly with AMSA.
- If the armored courier service is not being utilized, cash, and checks may be hand carried directly to the CALS FBSC. (NOTE: CASH SHOULD NEVER BE SENT THROUGH CAMPUS MAIL OR COURIER MAIL).
- If bringing to CALS then Cash and checks must include an adding machine tape with total of deposit (especially for cash deposits) or a spreadsheet with individual checks noted. The deposit must be counted, verified and initialed (indicating that the amount on the deposit slip agrees with the amount being deposited) by FTS or BSC receptionist. Receipt is returned to delivery person for return to department.
FBSC Responsibility
If CALS FBSC is preparing cash deposit:
- Cash or checks are hand carried to FBSC by department/end-user (see Department Responsibility above). The FBSC will not accept any checks which have not been endorsed and coded with an account.
- The FBSC issues a receipt to the department or end-user after verifying.
- The FBSC prepares and processes deposits as needed.
- The FBSC electronically forwards copy of Departmental Bank Account Deposit form to department.
Forms
Related Links