Purchasing

Summary

The Automated Procurement and Payment System (APPS) is Cornell's online system for processing of requisitions, purchase orders, and vendor invoices. The CALS FBSC will assist in the purchase of all goods and services utilizing APPS.

Department Responsibility

Methods for Order Transmission:

• Purchaser makes a request to purchase through Cornell WebForm.
• Submit the CALS Purchase Order Request Form to FBSC electronically or by hard copy.
• Send e-mail request to CALS FBSC department representative.
• Send hard copy requisition form (departmental requisition forms are acceptable) to CALS FBSC department representative.

The following information is required (i.e. vendor information (if known), catalogue numbers, brief description of what you are ordering, dollar amount, shipping address, account information, business purpose).

Forward to the department/unit approver (i.e. DBA or Department Finance Reporting Specialist).

After departmental approval, the form is forwarded to CALS FBSC for final purchase order preparation and submission to Purchasing. If order is received in FBSC without Department approval, the FBSC representative will seek approval for purchaser.

Notify CALS FBSC when the goods or services have been received. (Sending the packing slip or an e-mail for documentation.

FBSC Responsibility

Assist in determining and executing the most efficient way to purchase goods and services while meeting Cornell policies and audit standards.

Handle the creation, renewal, revision, and payment of standard and blanket orders.

Work with the department to complete all necessary forms, such as request for proposal and sole justification.

Ensure that all required paperwork is sent to Purchasing for processing.

E-mail status of purchase order (including PO number) to Purchaser.

Follow through with Purchasing on status of order.

Forms

• Cornell WebForm
• CALS Purchase Order Request Form
  
  

Related Links

• University Purchasing Department