Internal Department Billings

Summary

Internal billings are billings for services or products that are charged to a University account number. Internal billings can occur within a single department or between other University departments. Examples of internal billings include but are not limited to some of the following: copier billings, postage, soil testing, farm services, technical support, lab analyses, mileage charges, etc.

Department Responsibility

• Send internal billing information to the FBSC representative.
• Documentation should include: detailed business purpose, the accounts to be debited and credited. Frequency of billings is determined by department.
• Send information to Finance Business Service Center (FBSC) representative for JEMS preparation via Excel spreadsheet, e-mail, or campus mail.
  
  

FBSC Responsibility

• The FBSC representative will prepare JEMS using information from department.
• The FBSC representative will seek clarification from department if there are questions.
• The FBSC representative will queue JEMS to Financial Team Leader (FTL) for approval.