- Procedures
- Accounts Payable / Voucher Processing
- Capital Asset Management
- Cash Receipts
- External Billings
- Final Payment to Subcontractors
- Fly America Act
- Gift Processing
- Identity Theft
- Internal Department Billings
- Journals
- Payments to Foreign Nationals
- Procurement Card
- Purchasing
- Researcher Planning International Travel
- Travel Advance and Reimbursement
- Unauthorized Purchases
Final Payment to Subcontractors
Summary
The CALS FBSC receives many requests for final payments to subcontractors. We have found that often these requests are missing information which is needed in order to process payments quickly. To avoid delays in processing final payments to subcontractors, invoices should include the following information:
- Subcontract Number
- Dates that the work was performed
- Invoice must be clearly marked as "FINAL"
- Certification of costs (the certification ensures that the costs incurred have been expended for the work which was performed). It needs to be signed by the consultant, subcontractor or authorized institutional representative). The certification can be something like the following:
- "I certify, as a representative of XXXXXXXX, that the costs invoiced here are the actual costs as recorded in the XXXXXXX records and as expended for the work actually performed in accordance with the terms of agreement # XXXXX-XXXX."
- The Cornell PI should also review the final invoice and approve it for payment before forwarding to the FBSC. (NOTE: An example of a Subcontractor Sample invoice can be found by clicking on the following - SAMPLE UNIVERSITY INVOICE AND INVOICE DETAIL
If you receive an invoice for a final payment that does not include this information, feel free to contact your FBSC representative and they will aid you in getting the payments processed as quickly as possible.
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