Facilities Management Officer-Contract Monitoring - Posting No. 1543
Date Posted
June 10, 2009
Employer
Food And Agriculture Organization of the United Nations
Location
Rome
Job Description
Vacancy Number: 2167-AFS
Grade Level P-3
Duties and Responsibilities:
Under the direct supervision of the Cheif, AFSI, the incumbent is responsible for the monitoring and management of FAO Facilities Management contracts, especially the cleaning/multiservice and facilities contracts with concessionaires. In particular, the incumbent will:
- Administer and monitor facilities contracts ensuring provisions of services in full adherence to contractual terms;
- Administer and monitor facilities related aspects of contracts with concessionaires;
- Collaborate in the preparation of technical specifications for contracts and other procurement actions, including research of specific technical data and information and evaluate results for feasibility, cost estimates and procurement strategy;
- Make recommendations on tender evaluation criteria and conduct market research analysis to identify firms suitable for submitting bids and proposals;
- Participate in the analysis and evaluations of tenders and draft tender evaluation reports;
- Monitor contract completion and termination dates and prepare adequate timelines and procurement action plans to ensure continuity of service;
- Assess the quality and performance of the contract and make recommendations for changes to existing contracting relevant performance indicators and benchmarking criteria;
- Monitor contract performance and certify that work performed is compliant with contractual terms;
- Prepare activity reports and update the AFSI Intranet site with information related to works planned and in progress;
- Prepare reports on contact performance, KPIs and benchmark analysis;
- Participate to preparation of results-based policies;
- Perform other related duties as required
Job Qualifications
Minimum Requirements:
Candidates should meet the following:
- University degree in law, business administration, engineering, or related fields
- Five years of relevant professional experience in facilities management, contracts administration or logistics
- Working knowledge in English, French, or Spanish and limited knowledge of one of the other teo. Knowledge of Italian.
Selection Criteria:
Candidates will be assessed against the following:
- Relevance of experience in the facilities management sector in large organizations or industries
- Ability to understand technical and civil maintenance issues, to analyze technical and administrative problems and to develop procurement strategies
- Relevance of experience in preparing and managing contracts related to administration of facilities and services
- Demonstrated initiative and ability to solve problems
- Ability to write clearly and concisely in English
please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national and cultural backgrounds
*The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
How to Apply:
Please provide a completed FAO Personal History Form, found on the internet site.
- You application should be typewritten (where possible), signed and dated.
- Clearly indicate in the appropriate box on the personal History Form and on the front of your application, the title of the post and the Vacancy Number.
- Submit a separate application for each position for which you are applying.
- Send your application to the address indicated on the Vacancy Announcement.
- Internal candidates should provide 10 copies of their application.
Applicants will be contacted directly if selected for an interview.
Filling in the FAO Personal History Form:
Language Skills: Please list the languages with which you are familiar, beginning with your mother tongue, indicating the extent of your knowledge as:
- Excellent/Good= Working Knowledge: You will be expected to work independently using the language required, to prepare a variety of written communications (correspondence, reports, working papers ect...) to participate actively in meetings and in work-related discussions, ect.
- Fair= Limited Knowledge: You will be expected to follow work related discussions or meetings, even though you may wish to intervene in another official language. You will be expected to participate in simple conversations, to use the telephone, to read and understand work related texts and to write simple communication ect.
- Slight
Computer Skills
- Indicate you word processing skills and knowledge of database/spreadsheet (e.g. Excel, Access) or any other office automation software known and used
- If applicable, specify your work experience in data entry/retrieval and programming skills. Indicate knowledge of programming languages and operating systems
Academic Qualifications:
Starting with the present and going back in time, please give details of:
- Period of study with name and location of academic institution,
- Title of study obtained, both in the original language and in English, indicating the subject(s) of specialization and year degree* was/is to be awarded,
- List any other relevant training or formal education that may be relevant to your application.
If selected for an interview, you will be expected to provide FAO with certified copies of your academic records
*A university degree is a title of study sustained by at least 3 years of full time study from a bona fide institution. An advanced university degree is equivalent to a Masters degree.
Experience:
- Relevant professional experience is counted from the time of attainment of the first relevant degree
- Endeavour to demonstrate how your experience meets the requirements of the post
- If applicable, give the number of publications and provide a list and the dates of the most relevant publications
- Provide samples of written work only upon request
Salary
Level P-3 carries a net salary per year from US$85,431 to US$ 107.437 (without dependents) and from US$ 91,523 to US$ 115,507 (with dependents)
Contact Information
Mr. R. Bonafede (AFSI)
FAO Viale delle Terme di Caracalla 00153 Rome Italy
Phone - Not Available
Fax - +39 06 570 54499
Cell Phone - Not Available
Email - AFS-Vacancies@fao.org
Website - Not Available